EASY BOOKING AND PAYMENT POLICY
A $300.00 deposit per-person, unless otherwise stated, guarantees your reservation. Following receipt of your deposit you will receive a confirmation from U. S. Quilt Tours. Additional deposits may be required to satisfy demands by individual service providers, such as hotels, country inns, or airlines if airfare is included in tour price. The balance is due 60 days prior to the start of the tour.
Tours to Iceland/Europe $500.00 deposit per person.
You will receive your final documents 2 weeks prior to tour date. These documents will include a hotel list to leave with family or friends, a final detailed itinerary and transfer information to the first hotel on the tour. Please read the cancellation policy!
*PAYMENT BY WIRE TRANSFER IF YOU RESIDE OUTSIDE OF THE U.S. (IF YOU RESIDE INSIDE THE U.S. PAYMENT IS BY CHECK)
For groups of 10 or more traveling together there will be a group transfer to and from the airport. Please schedule your flights to arrive and depart in the mid afternoon.
Arrival transfers not included for individuals arriving at different times or on different days. We will provide you with information on taxi, limo or public transportation service with your final documents.
MOTOR COACH TRANSPORTATION
Travel by air conditioned motor coach. Travel days will include several rest stops and meal stops. US Quilttours groups are small – consisting of a minimum of 8 participants to a maximum of 28. When the total number of tour participants is 8 or less a large minibus will be used. It makes a much more enjoyable tour for all involved to have smaller groups instead of a busload of 47 or 56 or even 63 as some tours have.
Rooms with private bath on a two in a room basis at the hotels specified in each itinerary. On occasion, a double accommodation may consist of one stationary bed and one pull-out sofa bed. All taxes on accommodations are included in your tour price.
For single room occupancy by choice or circumstances, a single room supplement will be added to the cost of your tour.
SIGHTSEEING & EXCURSIONS
Each tour will have a tour manager/escort traveling with the group to assist with transportation, hotel check-ins, meals and keeping schedules of all pre-arranged private tours and excursions. Local guides will be used where private tours have been arranged. The transfer of one piece of normal sized baggage per person and one carry on that must fit under your seat or in the luggage area. Where included every effort is made to handle passengers’ luggage as carefully as possible, we cannot be responsible, assume liability, or accept claims for lost or damage to luggage due to theft, damage or wear and tear through hotel and group carrier handling.
Only the meals specified in each itinerary are included. Meals will be indicated by (B) for breakfast, (L) for lunch or (D) for dinner. Alcoholic beverages are not included with meals only coffee, tea or soda. We pay all taxes and gratuities on meals included in your tour.
We suggest when purchasing your air tickets to make sure they can be changed without penalty or with a minimal change fee. For tours including domestic or international flights seats will be “economy class”.
Smoking (or eating) is prohibited on all motor coaches or public transportation. Hotels, restaurants, museums and events also do not allow smoking.
TAXES & TIPPING/GRATUITIES
Included services such as meals, admissions or events – taxes and tips are prepaid. Tips are not included in your tour price for step-on guides in individual cities or the traditional “end-of-trip” gratuities to your tour manager and motor coach driver. For your step-on guides you can tip them at the end of their service. If you feel that your tour manager and driver helped you enjoy your tour, we suggest you enclose a gratuity in an envelope and present it at the end of the tour. Suggested tips for Step On Guides $5 per day, Tour manager $5 per day, Motor coach driver $3 per day.
The tour price does not include international or domestic airfares unless specified in the itinerary, valet or laundry service, telephone access charges, cable TV, additional meals and drink not included in itinerary, room service and other expenses of a personal nature, phone calls, excess baggage charges.
CHANGE IN SERVICES UNDER TOUR CONTRACT
US Quilt Tours strives to make your tour as enjoyable as possible. We constantly try to improve our itineraries. We reserve the right to make changes up to the day a tour starts when conditions beyond our control necessitate those changes. We reserve the right to vary itineraries, change hotels and to substitute the best alternatives available. If these adjustments need to be made we try to minimize any inconvenience.
RESPONSIBILITY OF U.S. QUILT TOURS
US Quilt Tours acts only as an agent for all suppliers of services offered on its tours and does so upon the condition and agreement that it shall not be liable for any injury, loss, damage, accident, delay, irregularity or expense arising from war, strikes, weather, quarantines, sickness, government restrictions, or regulations from any act or omission of any individual, firm, or corporation furnishing transportation, sightseeing, hotel accommodations, or any service in connection with such travel plan, or from any other cause whatsoever in connection therewith. In the event a passenger is delayed from joining the tour at its starting point, it becomes the sole financial responsibility of the passenger to catch up with the tour.
Regardless of reason, cancellations result in a costly process of letters, emails, calls, adjustments and refunds, etc., plus a loss of revenue if time does not permit resale of the lost reservation. The following fees apply to offset these costs., no exceptions. In the event of cancellation by the tour operator, all payments received from tour participants will be refunded. If an airline ticket has been issued on your behalf you are subject to the airlines cancellation fee for the ticket.
- Domestic Tours – 60 Days or more prior to departure – cancellation fee of $300.00 per person
- Europe Tours – 60 Days or more prior to departure – cancellation fee of $500.00 per person
- 30 to 59 Days prior to departure – cancellation fee of 75% of tour price
- 0 to 29 Days prior to departure – cancellation fee of 100% of tour price.
Participants may be photographed for the purpose of promoting U.S. Quilt Tours. Payment of the deposit to U.S. Quilt Tours constitutes acceptance of these terms and conditions.